Below are some useful steps to properly handle an incident of workplace harassment. Step 1 Contact the company for the names and titles of the executive leadership team. Provide copies of your letter to other parties only as necessary. Include the name of your supervisor or manager, as well as your work schedule or shift.
State your name, position, length of employment, department and any other information pertinent to your employment status. Stick to basic descriptions without editorializing your summary. Retain a copy of the letter for your personal files.
Determine whether you were an actual victim of harassing behavior, or if you were a witness to the behavior. Construct factual statements absent of commentary, opinion and subjective remarks. Refrain from making accusations of unlawful or illegal behavior — leave the legal conclusions to those qualified to render legal advice.
Include facts, not assumptions or conclusions. If you are filing an official complaint, construct an introductory paragraph that states your letter constitutes notice of a formal complaint. Make enough copies of your letter to send to additional addressees, and place your original signature on each copy.
Therefore, weigh your decision carefully and be certain you have accurate notes and information to support your claim. Select the appropriate recipient for the type of harassment you are addressing in the letter.
Avoid the use of inflammatory language or an accusatory tone. Contact your human resources department for information on workplace policies if your handbook does not contain guidelines for reporting workplace harassment.
Once you put your complaint in writing, it is possible that the contents of your letter will not remain confidential. Talk to the company owner if you are unable to speak with a supervisor or manager, or if you feel uncomfortable talking to your manager.
Whenever possible, give dates, times and locations for each incident you can recall. Refine your draft letter and determine to whom you should address it. List the names, positions, titles and work locations of employees who were victims of behavior and who engaged in the harassing behavior.
For example, instead of writing, "My department supervisor apparently does not respect people based on their cultural differences," you should say, "I did not witness the department supervisor making the same comments to any other employees in the office.
Step 3 Provide a synopsis of the events leading up to the incidences of harassment. For example, you could say, "By copy of this letter to my attorney, Jane Doe, I am officially notifying your company of my intent to pursue charges of discrimination related to the harassment described above. Inform your immediate supervisor or manager if your employer does not have a dedicated human resources department.
For each instance of workplace harassment, list the date, time, witnesses present and the behavior you were subjected to or witnessed.Sample Sexual Harassment Letter of Complaint. September 22, To the Department of Human Resources, I am writing this letter to complain about an unfortunate incident.
Here are few handy ideas that will guide you to easily write a Complaint Letter About Harassment. Need a sample of Complaint Letter About Harassment? Here are few handy ideas that will guide you to easily write a Complaint Letter About Harassment.
As far as possible, forward a copy of this letter to HR -department as proof of communiqué.
Jul 19, · The human resources staff member or company manager to whom you address the letter must know exactly what happened, including accurate statements, actions and behavior. Once you decide to write a formal letter complaining about harassment at a company, you can't take back your allegations.
Therefore, weigh your decision carefully and be certain you have accurate notes and information to support your claim. A formal letter concerning harassment — whether you're a customer or.
Need to know how to formally complain about harassment at work? Here is a recommended complaint letter that proves you complained and initiates action. (Of course, if it's your boss that is harassing you, you wouldn't report it to him, but to his boss, or directly to Human Resources.) But, just how should you report it?
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